Copycare Blog

No doubt the photocopier in your office will be used regularly and heavily, so ensure that you purchase the right model. It’s worth taking time to read reviews before jumping in.

Speak to a Copycare representative for current offers, and we will discuss the best options for your business. Before making your final decision, you need to think about exactly how much use the photocopier will get, and what type of functions you require.

Who will use the photocopier?

Is it going to be used by the whole company, or just a department? If it’s the whole company, you will need to think about paper trays and paper capacity.

Do you know how many copies you will get through in a month?

From this, we can work out how heavy duty your copier will need to be.

Do you require colour?

This will have an impact on cost of ownership in terms of consumables.

Do you require duplex printing?

This is where you print to both sides of the paper. The more double-sided documents you can use, the less paper you will get through, thus saving a small amount of money.

Do you need to be able to scan from the photocopier? – See Copycare’s Colour Multi-Functional Devices

Again, this will help to filter the model you need. Many new photocopiers allow you to scan directly to email, making document management very simple.

At Copycare, we have expert knowledge on a range of models and manufacturers. By going through this decision process, we can guide you and advise you on the correct model for your requirements, budget and usage.

For more information please visit www.copycare.net or call 020 8296 0202. Thank you

Copier buying guide

A recent significant development for business (some are calling it the colour revolution) is colour copiers, or printers (current range of Canon and Toshiba colour copiers are network-ready as standard), are now more affordable. They also take up less space and are faster too.

Until recently, buying a Colour machine would still cost around 20% to 30% more than its mono-only same speed equivalent, however, the margin in price difference is becoming ever less and less. The colour toner will always add to running costs (when not included in the service plan), however, with a hybrid or colour-capable machine this is only so when colour is used. Businesses of all sectors and size are now increasingly buying or leasing a new copier with colour capability, and reaping the inherent benefits – namely:  impact of colour over simple black and white, professionalism in campaigns and corporate image, money and time-saving and convenience of in-house colour printing.

Because not all businesses will use colour all the time and could not justify the running costs of a one-pass dedicated graphic colour system, Ricoh and Rex Rotary manufacture what we describe as hybrid colour-capable or colour-enabled machines: colour is only used as required. You only use black toner for black and white printing.

Most are finding this is the ideal solution. Their printing is mainly black and white, yet colour is proving especially useful for colour graphs, datasheets, coversheets, headings, proposals and presentations. If colour is only used occasionally then a colour machine’s black and white printing is no more expensive than with a mono copier.

For a business with a very little but definite need for colour copying a decision must be made between a colour-capable digital printer or a black and white digital printer complemented by a smaller multifunctional all-in-one colour printer. A factor to decide would be amount of human intervention where both machines are used for a single print job.

Professional Colour: If your business regularly out-sources large amounts of colour copying for sales brochures, promotional literature, or other business projects, then you may actually save money by purchasing a dedicated colour machine that is capable of printing in full calibrated colour. These machines are typically used in graphics design environments for print proofing and where needs are for high quality, versatility with media, and consistent colour reproduction.

Contact a Copycare specialist now.

Introduction – review the latest digital copier technology..
Copier and Printer buyers guide

Get to grips with some of the latest digital copier technology before buying or leasing a new machine. Read this short buyer’s guide first.
This guide is designed as a sequence of steps to help provide you with the means for choosing the right copier, assessing the best terms, the right supplier and the best service for your business.
The best practice is to first work out what you need on a basic level before looking at extras. i.e. what is the minimum before any advanced features or accessories would provide a justifiable benefit.
Many of the latest office copiers, however, are also multifunction device and therefore incorporate this technology already. Highly popular is the option for network fax, an easy upgrade that takes advantage of the in-built high speed scanning attributes.