Copycare were able to demonstrate which system would be best for the Chamber in terms of functions and price.

The Chamber was especially impressed with the fact that the salesman didn’t try to sell the machine that was right for him. Having talked over the requirements with the customer the best solution was arrived at for their needs.

If you would like to have real professional advice for your business, please visit www.copycare.net for more information or contact us on 020 8296 0202.

Get to know the dealers that carry the copier you’re interested in well. Ask as many questions as you can:

• How long have you been in business? What sort of clients do they look after?
• How long have your employees been working for you?
• Do you sell the best brands? Which is the strongest seller and how long have you been selling it? (If it is not the machine you’re interested in, look elsewhere.)
• What is the policy on breakdowns? Is there a time limit for repair responses?

One of the best ways to get to know a vendor is to take a tour of their facility. You will be able to meet staff in different departments, get a sense of their size and professionalism, and take a look at their repair facilities. This can also help you make sure a potential vendor is large enough to meet your needs – but small enough to value you as a customer.

Any dealer worth buying from should be more than willing to give you references. And make sure you follow through with this; as with any product or service that you purchase, neglecting to check references can be a grave mistake. Of course the dealer will put you in touch with their best customers, but you can still learn from the conversations.

Copiers at the lowest end of the spectrum are available at retail or online stores, but we do not recommend purchasing this way. Preventative maintenance and ongoing service and support are critical to your copier’s performance, and retail outlets do not offer appropriate service contracts. To handle breakdowns, manufacturers offer warranties that cover repairs or replacement, but most businesses want the comfort of knowing that an experienced technician is available to address any problems they have.

For more information please visit www.copycare.net or call 020 8296 0202. Thank you

1. Copiers range in price based on the newness of available technology. For example, if you want an LCD screen on your copier, you can expect to pay a little extra. But it’s probably worth it, since newer technology is less likely to break down, and will be sounder than older models.

2. Decide whether you need colour copies or are satisfied with black and white copies. This can make up to a thirty percent price increase in your spending. Many hybrid copy machines are reliable and produce beautiful color copies as well as efficiently copying black and white documents.

3. Copy volume is another important factor in deciding what kind of copier you buy. Most businesses copy anywhere from three to five thousand copies a month, but if you’re nowhere near that range, you might not need a business copier.

4. Automatic feeders allow you the freedom to leave the copy machine to its work. Standing by the copier can be tedious and time consuming; automatic feeders do the work for you, but will boost the price of the copier.

5. After determining your copy volume, it’s time to think about speed. If your business needs a huge number of copies every month, it may be important to invest in a copier that can handle 30-50 cpm (copies per minute).

So if your business falls into the category of “supercopier or bust,” think about copy machine leasing. Because copy machine technology is frequently updated, after a few years your copy machine will likely be out of date. When you lease a copy machine, you can stay on top of the heap, and you shouldn’t have to worry about any kind of service repair – any good copy machine lease will cover parts, just make sure that you know what is included in the maintenance agreement.

Before you choose a copy machine lease, do your research. Check out which ones provide the most comprehensive and convenient service repairs. Moreover, see how the machine copies.  See if there is a trade-in program available so that if you have a long term lease, you can keep up with technological changes.

Be aware that copy machine leasing often involves a charge per copy or can include a copy minimum per month. Be careful when estimating your minimum because if you overshoot, you can wind up paying for more copies than you’re using. Once you’ve established your copying needs, then you can determine what kind of copier – and what method of financing it – is right for you.

Visit www.copycare.net for more information or call 020 8296 0202. Thank you

 Whether you need great cheap pricing for printer or copier toners or consumables visit our on-line shop for the best deals and service.

IT hardware and software including monitors, screens and projectors as well as printers and multifunctional devices from Microsoft; HP (Hewlett Packard); Acer; Fujitsu; Apple; Brother; Samsung; Canon; Epson; Lexmark; BenQ; Hitachi; Olivetti and more.

There is a “request a quote” option and a brilliant serach engine to help you find exactly what you want as well as a “what fits what” help function.

Special offers and promotions are displayed on the main page for bargains.

Speak to a Copycare representative for current offers, and we will discuss the best options for your business. Before making your final decision, you need to think about exactly how much use the photocopier will get, and what type of functions you require.

Who will use the photocopier?

Is it going to be used by the whole company, or just a department? If it’s the whole company, you will need to think about paper trays and paper capacity.

Do you know how many copies you will get through in a month?

From this, we can work out how heavy duty your copier will need to be.

Do you require colour?

This will have an impact on cost of ownership in terms of consumables.

Do you require duplex printing?

This is where you print to both sides of the paper. The more double-sided documents you can use, the less paper you will get through, thus saving a small amount of money.

Do you need to be able to scan from the photocopier? – See Copycare’s Colour Multi-Functional Devices

Again, this will help to filter the model you need. Many new photocopiers allow you to scan directly to email, making document management very simple.

At Copycare, we have expert knowledge on a range of models and manufacturers. By going through this decision process, we can guide you and advise you on the correct model for your requirements, budget and usage.

For more information please visit www.copycare.net or call 020 8296 0202. Thank you

A recent significant development for business (some are calling it the colour revolution) is colour copiers, or printers (current range of Canon and Toshiba colour copiers are network-ready as standard), are now more affordable. They also take up less space and are faster too.

Until recently, buying a Colour machine would still cost around 20% to 30% more than its mono-only same speed equivalent, however, the margin in price difference is becoming ever less and less. The colour toner will always add to running costs (when not included in the service plan), however, with a hybrid or colour-capable machine this is only so when colour is used. Businesses of all sectors and size are now increasingly buying or leasing a new copier with colour capability, and reaping the inherent benefits – namely:  impact of colour over simple black and white, professionalism in campaigns and corporate image, money and time-saving and convenience of in-house colour printing.

Because not all businesses will use colour all the time and could not justify the running costs of a one-pass dedicated graphic colour system, Ricoh and Rex Rotary manufacture what we describe as hybrid colour-capable or colour-enabled machines: colour is only used as required. You only use black toner for black and white printing.

Most are finding this is the ideal solution. Their printing is mainly black and white, yet colour is proving especially useful for colour graphs, datasheets, coversheets, headings, proposals and presentations. If colour is only used occasionally then a colour machine’s black and white printing is no more expensive than with a mono copier.

For a business with a very little but definite need for colour copying a decision must be made between a colour-capable digital printer or a black and white digital printer complemented by a smaller multifunctional all-in-one colour printer. A factor to decide would be amount of human intervention where both machines are used for a single print job.

Professional Colour: If your business regularly out-sources large amounts of colour copying for sales brochures, promotional literature, or other business projects, then you may actually save money by purchasing a dedicated colour machine that is capable of printing in full calibrated colour. These machines are typically used in graphics design environments for print proofing and where needs are for high quality, versatility with media, and consistent colour reproduction.

Contact a Copycare specialist now.

Get to grips with some of the latest digital copier technology before buying or leasing a new machine. Read this short buyer’s guide first.
This guide is designed as a sequence of steps to help provide you with the means for choosing the right copier, assessing the best terms, the right supplier and the best service for your business.
The best practice is to first work out what you need on a basic level before looking at extras. i.e. what is the minimum before any advanced features or accessories would provide a justifiable benefit.
Many of the latest office copiers, however, are also multifunction device and therefore incorporate this technology already. Highly popular is the option for network fax, an easy upgrade that takes advantage of the in-built high speed scanning attributes.